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Document Imaging Specialist

Apply now Job no: 494207
Work type: University Staff - Permanent
Location: Platteville
Categories: Office and Administrative

Position Summary:

The University of Wisconsin-Platteville is accepting applications for a Document Imaging Specialist to provide administrative support for the Office of the Registrar.  this position accurately processes documents for future retrieval within the electronic filing system Perceptive Content (Image Now).  The Document Imaging Specialist facilitates day-to-day operations within the office and is cross-trained to provide back-up coverage for other staff. This is a full-time position that offers excellent employee benefits. The normal working hours for this position are 7:45am to 4:15pm, Monday through Friday.

Responsibilities:

  • Serve as office lead for document scanning and form processing, including scanning, verifying, and linking all documents processed within the office to ensure all documents are correctly linked for future retrieval
  • Troubleshoot scanning issues with Information Technology Services (ITS) and reorder scanner parts
  • Facilitate day-to-day operations within the office (phones, mail, scheduling, customer service)
  • Serve as back up for transcript processing and grade changes
  • Act as administrative support for academic appeals by preparing academic standing letters; receiving student appeals letters and scheduling appointments for personal appeals
  • Prepare student files and documentation for the appeals committee; communicate results of appeals to students and to applicable offices; scan, verify, and link appeals documents into Perceptive Content (Image Now)

What You’ll Need to Succeed:

Minimum Qualifications:

  • Two years of office experience or two year Associate degree in related field
  • Outstanding written, verbal, and interpersonal skills
  • Proficiency in the use of personal computers and current software applications (e.g Microsoft Office suite)
  • Strong organization skills and exceptional attention to detail
  • Ability to work with the public (for example: current and former students, alumni, faculty, administration and external constituents)
  • Ability to problem-solve and be a positive contributor to a team environment

 

Preferred Qualifications:      

  • Experience working in a Registrar's Office or Student Services in Higher Education
  • Experience handling confidential information
  • Experience with a Student Information Systems (e.g. PeopleSoft)
  • Experience with  scanners and document imaging software (e.g. Perceptive Content)

Why It’s Great to be a Pioneer:

Department Information:

The Office of the Registrar supports the academic mission of the university by providing the campus with:

  • Accurate, timely, and cost-effective services related to registration and graduation of undergraduate and graduate students.
  • The implementation, enforcement, and monitoring of academic and administrative policies related to academic records.
  • The creation, maintenance, and dissemination of academic records for past and current undergraduate and graduate students.
  • The development and distribution of course-related information.

For more information about the department, please visit our website: https://www.uwplatt.edu/registrar

 

Campus Information:

The University of Wisconsin-Platteville, founded in 1866, enrolls about 8,000 students in 42 baccalaureate and 6 master's programs. It possesses institutional strengths in middle level education, engineering, industrial technology, agriculture, criminal justice and business. The campus is located in Southwest Wisconsin's largest and most historic community. The region offers excellent school systems, high quality medical and hospital facilities, outstanding recreational opportunities, and vibrant businesses and industries. UW-Platteville is a cultural and educational center for the Tri-State region of Illinois, Iowa and Wisconsin.

 Application Deadline:

To ensure full consideration, applications must be received by 4pm on December 13, 2018. Applications may be accepted until the position in filled.

How to Apply:

Applications are required to be submitted electronically via the UW-Platteville Careers portal. Complete applications must include:

  • A current resume
  • Cover letter
  • Current contact information including (name, telephone number, and email address) for 3 professional references. Please state the relationship to each reference. One reference must be a current or former supervisor.

 

Questions about this position may be addressed to:

Michele Ryan at 608-342-1321

We Support Diversity and Inclusion:

Our mission is to foster a diverse environment that contributes to an inclusive culture and climate by promoting critical discourse and meaningful interactions between all members of our campus community.

Equal Employment Opportunity:

The University of Wisconsin-Platteville is committed to recruiting, supporting and fostering a diverse, inclusive and civil community of outstanding faculty, staff and students, and is an AA/EEO Employer. A criminal background check is required for employment. Applicants must be legally entitled to work in the U.S. at time of hire.

 

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Applications close: Central Standard Time

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The University of Wisconsin-Platteville is committed to recruiting, supporting and fostering a diverse, inclusive and civil community of outstanding faculty, staff and students, and is an AA/EEO Employer. A criminal background check is required for employment. Applicants must be legally entitled to work in the U.S. at time of hire.

In compliance with the Clery Act of 1998, the University of Wisconsin-Platteville Annual Security & Fire Safety Report is available for review. Call the UW-Platteville Campus Police Office at 608.342.1584 for a paper copy of the annual report.

Diversity Statement

Our mission is to foster a diverse environment that contributes to an inclusive culture and climate by promoting critical discourse and meaningful interactions between all members of our campus community.



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