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Administrative Assistant for Diversity & Inclusion

Apply now Job no: 494864
Work type: University Staff - Permanent
Location: Platteville
Categories: Office and Administrative

Position Summary:

The University of Wisconsin-Platteville, Division of Diversity and Inclusion is looking to immediately fill an Administrative Assistant position. This position will provide office assistance to multiple departments withing the division. This is a full-time, hourly basis position, offering a competitive wage and excellent employee benefits.

Responsibilities:

  • Provide office assistance for the Division of Diversity & Inclusion, to include serving all departments and staff within the division (Office of Multicultural Student Affairs, International Programs Office, Doyle Center for Gender and Sexuality, Student Support Services, Services for Students with Disabilities, Wright Center for Veterans and Nontraditional Students and Campus Climate).
  • Serve as first point of office contact while exercising excellent customer service for questions and appropriate referrals.  Receive and respond to division inquiries via walk-ins, phone calls, and/or written requests from students, staff, parents, etc.  Responsible for the public relations for the Division including emailing students and other entities, office newsletters and website upkeep.
  • Schedule appointments for staff and maintain staff office hours.
  • Maintain Divisional spaces including computer labs and lounges, and assist users as needed with software and printer problems.
  • Make travel arrangements for conferences, etc. for all staff, then review and complete all travel forms submitted for payment.
  • Order supplies as necessary for the various departments.
  • Assist with departmental deposits and budget transfers, monitor WISDM accounts; research and create purchase requisitions as needed; establish and maintain all departmental blanket order accounts; any other purchasing, budgeting and record keeping processes deemed necessary while observing UW policies and procedures for spending departmental monies and maintaining records.
  • Provide administrative assistance to staff for activities and events planned to include: analyzing general information provided by staff to create informational brochures and notices for projects; making necessary reservations and arrangements for speakers, refreshments, motels, etc.; producing invitations, brochures, nametags, and certificates for programs.
  • Work with student employees in the Division by assisting with completion of work authorization paperwork, learning correct timekeeping processes, and assisting all staff in understanding and compliance of UW-Platteville student employee regulations.
  • Manage the Multifaith Space area.
  • Create and maintain good working relationships with other UW-Platteville departments.
  • Meet Regularly with supervisor to discuss duties and concerns.
  • Maintain confidentiality and adhere to FERPA.

What You’ll Need to Succeed:

Minimum Qualifications:

  • Minimum of a High School Diploma/GED
  • Minimum of two years’ experience working as an office assistant
  • Excellent written and verbal communication and customer service skills
  • Experience with all Microsoft Office products and general technology skills
  • Experience, commitment and desire to work with diverse populations
  • Ability to learn new policies and procedures
  • Attention to detail
  • Ability to multi-task and work both independently and with a team
  • Requires a desire to learn new things
  • Office requirements: ability to sit for long periods of time, frequent use of computer work, ability to lift 25 pounds

Preferred:

  • Previous experience working as an office assistant in higher education
  • Fluent in Spanish or Hmong
  • Associates degree or higher

Why It’s Great to be a Pioneer:

Department Information: The mission of the Division of Diversity and Inclusion is to foster a diverse environment that contributes to an inclusive culture and climate by promoting critical discourse and meaningful interactions between all members of our campus community.

 

Campus Information: The University of Wisconsin-Platteville, founded in 1866, enrolls about 8,000 students in 42 baccalaureate and 6 master's programs. It possesses institutional strengths in middle level education, engineering, industrial technology, agriculture, criminal justice and business. The campus is located in Southwest Wisconsin's largest and most historic community. The region offers excellent school systems, high quality medical and hospital facilities, outstanding recreational opportunities, and vibrant businesses and industries. UW-Platteville is a cultural and educational center for the Tri-State region of Illinois, Iowa and Wisconsin.

Application Deadline:

To ensure full consideration applications must be received by January 23, 2020. Applications will be accepted until the position has been filled.

How to Apply:

The following documents are required for applicant consideration:

  • Letter of application addressing all required qualifications
  • A current resume
  • Contact information (name, telephone number, and email address) for 3 professional references.

 

For questions regarding this position, please contact:

            Kari Hill, 608-342-6197

 

We Support Diversity and Inclusion:

Our mission is to foster a diverse environment that contributes to an inclusive culture and climate by promoting critical discourse and meaningful interactions between all members of our campus community.

Equal Employment Opportunity:

The University of Wisconsin-Platteville is committed to recruiting, supporting and fostering a diverse, inclusive and civil community of outstanding faculty, staff and students, and is an AA/EEO Employer. A criminal background check is required for employment. Applicants must be legally entitled to work in the U.S. at time of hire.

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures.  As a result of the TTC project, official job titles on current job postings may change in Spring 2020.  Job duties and responsibilities will remain the same.  For more information please visit: wisconsin.edu/ohrwd/title-and-total-compensation-study/.

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The University of Wisconsin-Platteville is committed to recruiting, supporting and fostering a diverse, inclusive and civil community of outstanding faculty, staff and students, and is an AA/EEO Employer. A criminal background check is required for employment. Applicants must be legally entitled to work in the U.S. at time of hire.

In compliance with the Clery Act of 1998, the University of Wisconsin-Platteville Annual Security & Fire Safety Report is available for review. Call the UW-Platteville Campus Police Office at 608.342.1584 for a paper copy of the annual report.

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Spring 2020. Job duties and responsibilities will remain the same. For more information please visit: wisconsin.edu/ohrwd/title-and-total-compensation-study.

Diversity Statement

Our mission is to foster a diverse environment that contributes to an inclusive culture and climate by promoting critical discourse and meaningful interactions between all members of our campus community.



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