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Student Status Examiner Associate
Job no: 495502
Work type: University Staff - Permanent
Categories: Office and Administrative
Under the direction of the Associate Registrar, this position evaluates student records for degree progression and degree conferral. Responsibilities include student degree audits, student record maintenance, and National Student Clearinghouse student status certification. This position collaborates, communicates with, and supports students, faculty, staff, academic deans, department chairs, and advisors to resolve curricular, student record, and degree audit issues. Job duties are performed under limited supervision. This is a full-time, 12-month, benefit eligible position. The wage for this position is $17.00 per hour plus excellent fringe benefits. The normal working hours are 7:45am to 4:15pm, Monday through Friday with occasional evening and/or weekend hours required. A six-month probationary period is required.
- Understand undergraduate and graduate curriculum, including general education and university requirements.
- Evaluate student records to determine if major/minor/emphasis requirements, general education, and other university requirements are met for students who have applied for graduation.
- Perform final graduation checks to determine whether requirements are completed for the degree and confirm final honors calculation.
- Notify students of graduation requirement deficiencies.
- Encode and maintain the Academic Requirement Report (degree audit) in collaboration with the Functional Analyst.
- Provide consultation to students, academic advisors, faculty, and staff regarding the Academic Requirement Report.
- Provide consultation to students regarding academic clemency and academic standing/dismissal policies.
- Assist the Functional Analyst with the advising module and other modules in the student information system. Assist in functional area technology projects.
- Prepare monthly reports to National Student Clearinghouse of student enrollment status.
- Research and reconcile errors from National Student Clearinghouse and National Students Loan Data System.
- Serve as office lead for National Student Clearinghouse DegreeVerify.
- Additional duties as assigned.
What You’ll Need to Succeed:
- Earned two-year associate degree from an accredited institution.
- 2 years of office/clerical work experience.
- Demonstrated experience with MS Word, Excel, and email.
- Technical skills necessary to work with complex database systems.
- Ability to establish collaborative working relationships with individuals at all organizational levels.
- Exceptional attention to detail and ability to process information with high levels of accuracy.
- Exemplary written, verbal, and interpersonal communication skills.
- Ability to interpret complex policies and procedures.
- Ability to manage multiple tasks and meet deadlines.
- Earned bachelors degree from an accredited institution.
- Experience working in higher education, preferably in a Registrar’s Office or Student Services.
- Ability to maintain confidentiality while working with sensitive information.
- Experience with student and curricular data in a student information system and degree audit system (preferably PeopleSoft).
Why It’s Great to be a Pioneer:
The University of Wisconsin-Platteville, founded in 1866, enrolls students in 42 baccalaureate and 9 master's programs. It possesses institutional strengths in middle level education, engineering, industrial technology, agriculture, criminal justice, and business. The campus is in Southwest Wisconsin's largest and most historic community. The region offers excellent school systems, high quality medical and hospital facilities, outstanding recreational opportunities, and vibrant businesses and industries. UW-Platteville is a cultural and educational center for the Tri-State region of Illinois, Iowa and Wisconsin. (standard language used in all recruitments)
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The Office of the Registrar supports the academic mission of the university by providing the campuses with:
- Accurate, timely, and cost-effective services related to registration and graduation of undergraduate and graduate students.
- The implementation, enforcement, and monitoring of academic and administrative policies related to academic records.
- The creation, maintenance, and dissemination of academic records for past and current undergraduate and graduate students.
- The development and distribution of course-related information.
For more information about the department, please visit our website:
To ensure full consideration applications must be submitted through our online applicant portal by June 13, 2021. Applications will be accepted until the position has been filled.
How to Apply:
The following documents are required for applicant consideration:
- Letter of application addressing all required qualifications
- A current resume
- Current contact information (including name, telephone number, and email address) for 3 professional references. One reference must be a current or former supervisor. Please state the relationship to each reference.
We Support Diversity and Inclusion:
Our mission is to foster a diverse environment that contributes to an inclusive culture and climate by promoting critical discourse and meaningful interactions between all members of our campus community. As a member of the campus community for the University of Wisconsin-Platteville, it is essential that you support and foster a diverse, inclusive, and civil community of outstanding faculty, staff, and students. (Standard language)
Equal Employment Opportunity:
The University of Wisconsin-Platteville is committed to recruiting, supporting, and fostering a diverse, inclusive and civil community of outstanding faculty, staff and students, and is an AA/EEO Employer. A criminal background check is required for employment. Applicants must be legally entitled to work in the U.S. at time of hire. (Standard language)
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The University of Wisconsin-Platteville is committed to recruiting, supporting and fostering a diverse, inclusive and civil community of outstanding faculty, staff and students, and is an AA/EEO Employer. A criminal background check is required for employment. Applicants must be legally entitled to work in the U.S. at time of hire.
It is the policy of the University of Wisconsin-Platteville to provide equal employment opportunity to all individuals regardless of race, color, creed, sex, sexual orientation, age, national origin, ancestry, disability, marital status, pregnancy, political affiliation, arrest or conviction record, identity as a veteran, disabled veteran, Vietnam era veteran, membership in the national guard, state defense force or any other reserve component of the military forces of the United States or this state. Sexual harassment is illegal and will not be tolerated. Co-workers and supervisors may not retaliate against any employee, student, or job applicant because he or she filed a complaint, assisted in an investigation or participated in any proceeding alleging discrimination on the foregoing basis.
The University ensures physical accessibility to work environments for persons with disabilities and will provided reasonable accommodations to ensure equal access to employment. Upon request, the University will provide reasonable accommodations for religious observances and practices. The University is committed to a program of affirmative action for women, racial minorities, persons with disabilities, disabled veterans and veterans of the Vietnam era. While the Chancellor assumes overall responsibility for the success of the program, university administrators and supervisors are responsible and accountable for implementation. Authority for monitoring the program is delegated to Human Resources.
Each individual associated with the University is called upon to pledge a new and revitalized commitment to build and maintain a campus environment free of harassment and discrimination, an environment that fosters mutual respect, recognizes the dignity and worth of all people, and promotes to the fullest, equal employment opportunity through affirmative action.
In compliance with the Clery Act of 1998, the University of Wisconsin-Platteville Annual Security & Annual Fire Safety Report is available for review. Call the UW-Platteville Campus Police Office at 608.342.1584 for a paper copy of the annual report.
The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Spring 2021. Job duties and responsibilities will remain the same. For more information please visit: wisconsin.edu/ohrwd/title-and-total-compensation-study.
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