Diversity Statement
Our mission is to foster a diverse environment that contributes to an inclusive culture and climate by promoting critical discourse and meaningful interactions between all members of our campus community.

Mission Statement
The mission of the Division of Diversity and Inclusion is to foster a diverse environment that contributes to an inclusive culture and climate by promoting critical discourse and meaningful interactions between all members of our campus community.

Vision Statement
We strive to create a campus that:

  • provides access and support for underserved populations;
  • has an inclusive and just culture;
  • values understanding, compassion, and acceptance;
  • is committed to the ideals of social justice;
  • prepares students for global citizenship;
  • and is collaborative, safe, and respectful.

Search Available Jobs:

Administrative Coordinator

Apply now Job no: 495577
Work type: University Staff - Permanent
Location: Platteville
Categories: Administration, Student Services

 

Position Summary:

The University of Wisconsin-Platteville is hiring an Administrative Coordinator (University Services Program Associate) in the Continuing Education Institute (CEI). This position coordinates with program managers and supervisors regarding decisions on office management and administrative policies and procedures. They also supervise and schedule all office activities and coordinate approval for hours worked for student employees and other internal office staff. The Administrative Coordinator assists directors and program managers with all classes and programs including scheduling, set up and processing, and is responsible for the preparation of instructor payroll requests and submission to Human Resources for payment. This position assists with support of all three campuses: Platteville, Baraboo-Sauk County, and Richland. The position is part of a self-supporting unit. The position is physically located on the UW-Platteville campus, in Platteville, WI. The normal working hours are 7:45 a.m.- 4:15p.m., Monday-Friday, however the position does require occasional evenings and weekends. The hourly rate is $17.00-$19.00 depending on experience and qualifications.

Responsibilities:

Develop/modify, monitor, evaluate and implement office management and administrative support policies and procedures.

Interpret rules, regulations, policies and procedures for faculty, staff and students.

Train, coordinate supervision, and provide guidance to direct reports to ensure productivity standards are maintained. Oversee direct reports’ supervisory work.

Responsible for all complex questions from students and customers.

Oversee complete setup of all courses, classes, conferences and workshops in event management software, ensure that all forms are documented and filed correctly, and coordinate the staffing for the events as needed.

Process accurate instructor and student payroll and secure the required UW-System payroll documentation.

Provide and compare financial reports from Continuing Education and the Cashier’s Office to reconcile all tuition expenses received on a semester basis and work with Cashier’s Office to ensure credit tuition transfer is accurate.

Oversee the reconciliation of daily cash, check, and credit card deposits generated by CEI staff with deposit receipts received from Financial Services and deposit records in the University’s WISDM financial system.

Work with internal staff, directors, program coordinators, and program managers on courses, workshops, and events across all three campuses.

Serve as a backup on primary office functions.

Assist with evening and weekend programs.

Assist with prep work for events and programs, as needed.

Answer phones and provide excellent customer service.

Additional duties as assigned.

What You’ll Need to Succeed:

Minimum Qualifications:

  • 3+ years of administrative work experience
  • High school diploma/GED
  • Demonstrated success completing projects that require fine attention to detail
  • Ability to work independently as well as collaboratively
  • Ability to provide excellent customer service to phone, email, and face-to-face customers
  • Experience working in a database (example: USI, PASS)
  • Experience in accounts payable, accounts receivable, and preparing financial reports  
  • Experience supervising a team, while coordinating projects
  • Ability to monitor and improve office policy, procedures, and workflow
  • Ability to problem solve

Why It’s Great to be a Pioneer:

The University of Wisconsin-Platteville, founded in 1866, enrolls about students in 42 baccalaureate and 9 master's programs. It possesses institutional strengths in middle level education, engineering, industrial technology, agriculture, criminal justice and business. The campus is located in Southwest Wisconsin's largest and most historic community. The region offers excellent school systems, high quality medical and hospital facilities, outstanding recreational opportunities, and vibrant businesses and industries. UW-Platteville is a cultural and educational center for the Tri-State region of Illinois, Iowa and Wisconsin.

Application Deadline:

Applications will be reviewed until position is filled.

How to Apply:

Application must include:

  • Letter of application addressing all required qualifications
  • Resume
  • Contact information (name, telephone number, and email address) for three professional references
  • Additional documents as needed

Questions about this position may be addressed to: Pam Mootz at 608‑342-1468

We Support Diversity and Inclusion:

Our mission is to foster a diverse environment that contributes to an inclusive culture and climate by promoting critical discourse and meaningful interactions between all members of our campus community. As a member of the campus community for the University of Wisconsin-Platteville, it is essential that you support and foster a diverse, inclusive, and civil community of outstanding faculty, staff and students.

Equal Employment Opportunity:

The University of Wisconsin-Platteville is committed to recruiting, supporting and fostering a diverse, inclusive and civil community of outstanding faculty, staff and students, and is an AA/EEO Employer. A criminal background check is required for employment. Applicants must be legally entitled to work in the U.S. at time of hire.

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

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The University of Wisconsin-Platteville is committed to recruiting, supporting and fostering a diverse, inclusive and civil community of outstanding faculty, staff and students, and is an AA/EEO Employer. A criminal background check is required for employment. Applicants must be legally entitled to work in the U.S. at time of hire.

It is the policy of the University of Wisconsin-Platteville to provide equal employment opportunity to all individuals regardless of race, color, creed, sex, sexual orientation, age, national origin, ancestry, disability, marital status, pregnancy, political affiliation, arrest or conviction record, identity as a veteran, disabled veteran, Vietnam era veteran, membership in the national guard, state defense force or any other reserve component of the military forces of the United States or this state. Sexual harassment is illegal and will not be tolerated. Co-workers and supervisors may not retaliate against any employee, student, or job applicant because he or she filed a complaint, assisted in an investigation or participated in any proceeding alleging discrimination on the foregoing basis.

The University ensures physical accessibility to work environments for persons with disabilities and will provided reasonable accommodations to ensure equal access to employment. Upon request, the University will provide reasonable accommodations for religious observances and practices. The University is committed to a program of affirmative action for women, racial minorities, persons with disabilities, disabled veterans and veterans of the Vietnam era. While the Chancellor assumes overall responsibility for the success of the program, university administrators and supervisors are responsible and accountable for implementation. Authority for monitoring the program is delegated to Human Resources.

Each individual associated with the University is called upon to pledge a new and revitalized commitment to build and maintain a campus environment free of harassment and discrimination, an environment that fosters mutual respect, recognizes the dignity and worth of all people, and promotes to the fullest, equal employment opportunity through affirmative action.

In compliance with the Clery Act of 1998, the University of Wisconsin-Platteville Annual Security & Annual Fire Safety Report is available for review. Call the UW-Platteville Campus Police Office at 608.342.1584 for a paper copy of the annual report.

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Spring 2021. Job duties and responsibilities will remain the same. For more information please visit: wisconsin.edu/ohrwd/title-and-total-compensation-study.

Required Postings:
Labor Law Poster – English
Labor Law Poster – Spanish
Families First Coronavirus Response Act Update
Labor Condition Applications
Labor Certifications Applications

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