Diversity Statement
Our mission is to foster a diverse environment that contributes to an inclusive culture and climate by promoting critical discourse and meaningful interactions between all members of our campus community.

Mission Statement
The mission of the Division of Diversity and Inclusion is to foster a diverse environment that contributes to an inclusive culture and climate by promoting critical discourse and meaningful interactions between all members of our campus community.

Vision Statement
We strive to create a campus that:

  • provides access and support for underserved populations;
  • has an inclusive and just culture;
  • values understanding, compassion, and acceptance;
  • is committed to the ideals of social justice;
  • prepares students for global citizenship;
  • and is collaborative, safe, and respectful.

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Grants Accountant and AP Supervisor

Apply now Job no: 497341
Work type: Academic Staff - 12 Month Renewable
Location: Platteville
Categories: Accounting, Finance, Purchasing, Office and Administrative

 

Position Summary:

The Financial Services Department at the University of Wisconsin-Platteville invites applications for Grants Accountant and Accounts Payable Supervisor.  The individual reports directly to the Director of Financial Services.  The successful candidate will be responsible for administering the grant accounting function, supervision of the accounts payable department, and tax compliance. The incumbent will also possess the ability to adapt to changing regulations and requirements, the ability to organize work to simultaneously control a variety of programs and will have a commitment to department and campus diversity and inclusion efforts. This position also requires the candidate to exhibit professionalism and demonstrated ability to communicate effectively with constituencies and stakeholders.

This is a full-time, 12-month position that offers a flexible work schedule, excellent benefits, and possibility of hybrid work schedule. Salary range for this position is $45,000-$51,000 commensurate with qualifications and experience. 

Responsibilities:

Administer Grants and Contracts

  • Maintain policies and procedures to document extramural financial system operations.
  • Maintain financial accounts, journals, ledger and other records within an automated and/or manual financial system. 
  • Maintain internal control mechanisms. 
  • Establish and maintain permanent file for each grant or contract awarded to the University.  Including the setting up of the Project Lite account and identifying and submitting the proper account number to be set up in the chart of accounts tree.
  • Prepare overhead adjustment transfers affecting all grant and contract accounts.
  • Prepare all interim and final reports as required by the grantor including:
    • Prepare Grant and Contract Financial Reports, Invoices and Statements
    • Review expenditures for compliance with approved budget and award document.  Review automated cost allocations (e.g. fringe benefits) for compliance with sponsor’s policies.
  • Process indirect entries.
  • Create financial reports, invoices and statements: Prepare financial reports, invoices, statements and supporting schedules in appropriate format provided by sponsoring agency.  Compose correspondence related to the submission of financial reports, invoices and statements. Including federal forms SF-270 and SF-425.
  • Coordinate submission of financial reports, invoices and statements: Obtain any necessary signatures from University faculty certifying to the accuracy of financial reports, invoices and statements.
  • Review and prepare cost share reports in appropriate format provided by sponsoring agency.
  • Maintain Time and Effort Certification Records.
  • Prepare year end reports for system administration.
  • Coordinate deposits of extramural support revenue including allocation to appropriate funds, accounts and revenue codes.
  • Verify revenue is received on a timely basis.
  • Reconcile receipts to accounting data.
  • Follow-up on delinquent payments to ensure collection.
  • Determine if refund of any unspent funds is due to the funding agency and generate action to obtain refund check.
  • Collaborate with the Office of Research and Sponsored Programs on grant submissions. 

Provide Assistance to University Faculty and Staff

  • Assist with training faculty, Dean’s Offices, Principal Investigators and their staff through written and oral communications, in interpreting extramural support policies and procedures of the University, Federal State and various funding sources.
  • Assist with training faculty, Dean’s Offices, Principal Investigators and their staff in interpreting accounting information on WISER.
  • Develop and maintain a working knowledge of funding sources, policies and procedures.
  • Develop and maintain a working knowledge of University operating (e.g. Accounting, Purchasing Property Control, etc.) and the inter-relationships between these operations and extramural support operations.
  • Prepare materials and assist with formal training session offered by this department to University personnel.

Pre-audit of Purchase Requisitions, Direct Charges, and Voucher

  • Have a working knowledge of applicable financial policy papers, general administrative policy papers, UW System class code manual, institution’s authorization file, and state procurement manual.
  • Check direct charges for:  completeness of accounting code, review for propriety and legality of purchase, ensure supporting documentation is attached when needed, and proper fiscal year coding. 
  • Check vouchers for:  completeness for accounting code, review for propriety and legality of purchases, ensure supporting documentation is attached when needed, and proper fiscal coding.

Tax Compliance and Reporting of Payments

  • Screen payments for compliance with IRS reporting requirements for individuals, sole proprietors, and partnerships, Non-resident Aliens, and US Permanent Resident.
  • Review for employer/employee relationship.  Determine if payment is reportable.
  • Determine if we have all required documents before making payments to Non-resident Alien and US Permanent Residents. 
  • Work with the Purchasing Office to maintain withholding information in Oracle vendor file.
  • Work with UW System on the 1099 yearend reporting, including reconciling with financial records. 
  • Enter tax reportable items on a monthly basis into the Shared Financial System for inclusion on employee’s W-2s. 

Supervision of Accounts Payable for Campus and Student Organization Agency Accounts

  1. Supervision of one full-time position and student employees ensuring all pre-audit activities are properly conducted.
  2. Direct the activities and work of staff. 
  3. Assist in training and development in their positions. 
  4. Approve leave and signing of timesheets.

Other

  • Special projects as assigned by controller.
  • Be an active participant in following applicable safety rules and regulations, including necessary training and drills.
  • Other duties as assigned.

What You’ll Need to Succeed:

Required:

Bachelor’s degree in Accounting or related finance field OR 3-5 years of work experience in finance, accounting, or similarly related financial field. 

• Minimum of two years professional work experience
• Knowledge of Generally Accepted Accounting Principles (GAAP)
• Knowledge of financial reports and statements
• Knowledge of complex automated financial systems
• Ability to adapt to changing regulations and requirements.
• Excellent oral and written communication skills
• Strong skills in Microsoft Office Suite 

Preferred

• Professional experience within higher education

• Knowledge of Generally Accepted Auditing Standards (GAAS)

• Experience with government and fund accounting

• Knowledge of federal regulations, state statutes, and UW System policies

• Current experience in using large-scale financial software packages (e.g., Oracle/PeopleSoft).

 Campus Information:

The University of Wisconsin-Platteville, founded in 1866, offers 42 baccalaureate and 6 master's programs. It possesses institutional strengths in middle level education, engineering, industrial technology, agriculture, criminal justice and business. The campus is located in Southwest Wisconsin's largest and most historic community. The region offers excellent school systems, high quality medical and hospital facilities, outstanding recreational opportunities, and vibrant businesses and industries. UW-Platteville is a cultural and educational center for the Tri-State region of Illinois, Iowa and Wisconsin.

Take a virtual tour of our campus!

Application Deadline:

Applications must be submitted through our online applicant portal, and are due by: January 30, 2022. Applications will be reviewed until position has been filled.  

How to Apply:

The following documents are required for applicant consideration:

  • Letter of application addressing all required qualifications
  • A current resume
  • Contact information (name, telephone number, and email address) for 3 professional references.
  • Additional documents as needed 

We Support Diversity and Inclusion:

Our mission is to foster a diverse environment that contributes to an inclusive culture and climate by promoting critical discourse and meaningful interactions between all members of our campus community.

Equal Employment Opportunity:

The University of Wisconsin-Platteville is committed to recruiting, supporting and fostering a diverse, inclusive and civil community of outstanding faculty, staff and students, and is an AA/EEO Employer. A criminal background check is required for employment. Applicants must be legally entitled to work in the U.S. at time of hire.

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

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The University of Wisconsin-Platteville is committed to recruiting, supporting and fostering a diverse, inclusive and civil community of outstanding faculty, staff and students, and is an AA/EEO Employer. A criminal background check is required for employment. Applicants must be legally entitled to work in the U.S. at time of hire.

It is the policy of the University of Wisconsin-Platteville to provide equal employment opportunity to all individuals regardless of race, color, creed, sex, sexual orientation, age, national origin, ancestry, disability, marital status, pregnancy, political affiliation, arrest or conviction record, identity as a veteran, disabled veteran, Vietnam era veteran, membership in the national guard, state defense force or any other reserve component of the military forces of the United States or this state. Sexual harassment is illegal and will not be tolerated. Co-workers and supervisors may not retaliate against any employee, student, or job applicant because he or she filed a complaint, assisted in an investigation or participated in any proceeding alleging discrimination on the foregoing basis.

The University ensures physical accessibility to work environments for persons with disabilities and will provided reasonable accommodations to ensure equal access to employment. Upon request, the University will provide reasonable accommodations for religious observances and practices. The University is committed to a program of affirmative action for women, racial minorities, persons with disabilities, disabled veterans and veterans of the Vietnam era. While the Chancellor assumes overall responsibility for the success of the program, university administrators and supervisors are responsible and accountable for implementation. Authority for monitoring the program is delegated to Human Resources.

Each individual associated with the University is called upon to pledge a new and revitalized commitment to build and maintain a campus environment free of harassment and discrimination, an environment that fosters mutual respect, recognizes the dignity and worth of all people, and promotes to the fullest, equal employment opportunity through affirmative action.

In compliance with the Clery Act of 1998, the University of Wisconsin-Platteville Annual Security & Annual Fire Safety Report is available for review. Call the UW-Platteville Campus Police Office at 608.342.1584 for a paper copy of the annual report.

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Spring 2021. Job duties and responsibilities will remain the same. For more information please visit: wisconsin.edu/ohrwd/title-and-total-compensation-study.

Required Postings:
Labor Law Poster – English
Labor Law Poster – Spanish
Families First Coronavirus Response Act Update
Labor Condition Applications
Labor Certifications Applications

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