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Youth Program Coordinator
Job no: 497984
Work type: Academic Staff - 12 Month Renewable
Categories: Office and Administrative
The Youth Program Coordinator serves as the institutional youth program coordinator for camps, clinics, and youth programming. The Coordinator is responsible for providing administrative oversight, including the development and review of Federal and State regulations, policy, procedures, training, and a system of data collection for minors through the University of Wisconsin-Platteville’s three campuses. The Coordinator works closely with the university’s risk and compliance officers to address legal obligations and ensure the safety of campers and staff. Coordinates, collaborates, and communicates with staff and third parties, developing audience-specific information and guidance. The Youth Program Coordinator represents the university as pre-college liaison with UW System and acts on behalf of campus leadership to hold programs accountable for compliance with policies and procedures intended to reduce risk to minors on campus and the institution.
This is a paid leave and benefit eligible position with a salary range of $40,200 - 50,000 commensurate with experience.
Program Assessment and Compliance
- Identifies, proposes, and implements new or revised operational policies and procedures to comply with regulations, institutional policies, and camp and/or clinic objectives through continual monitoring
- Develop consistent administrative processes for creating and implementing youth program activities including monitoring dates, number of events, size of camps/clinics, University sponsorship, location of camps/clinics, use of University services (residential staff, Dining Services, Facilities).
- Develop a measurement tool for evaluating compliance with laws, regulations, and policies. Prepare an annual review and report on camp and clinic activities and events.
- Serves as primary liaison with institutional programs, departments, and divisions associated with hosting minors on campus.
- Develop and maintain a database for the collection and retention of information, communicate with camp directors regarding all aspects of camps and clinics, provide accurate and detailed information to campers, families, directors, risk management, and other constituents.
- Performs in-depth taxonomy assessments of what pre-college and youth programs exist across campus. (e.g. conferences, camps, affiliated activities, field trips, individual lessons, internships, shadow experience, and more)
- Develop training programs and guidance documents for camp directors, leaders, and supervisors to ensure compliance and safety.
- Collaborate with faculty, staff, head coaches, and administrators on youth programming, including expansion opportunities.
- Serves as the campus authority granting permission for all youth programming associated with UW-Platteville
- Receive and review all requests to conduct a camp or clinic on campus, including but not limited to:
- Establishing clear process for documenting all participants who attend a camp or clinic on campus
- Develop and implement criteria for participation
- Develop and review websites for each camp or clinic
- Aligning payment systems, policies, and protocols associated with participants
- Provide customer support for participants and their families
- Provides oversight to ensure all program staff and volunteers have completed the required training and criminal background checks prior to the start of the program
- Works with appropriate campus units to enforce policy compliance by all directors/leaders of youth programming on campus
- Partners with UW-Platteville and UW System Office of Risk Management and UW System Office of General Counsel to review and approve certificates of insurance, affiliate agreements, and memorandums of understanding, when required
- Trains all program directors on student data collection including, but not limited to, program registration, media release, permission to treat, transcripts, and medical data
- Provides ongoing training for all pre-college and youth programs through the appropriate groups on campus
- Performs ongoing assessment of campus training needs
- Collaborates with other pre-college and youth programs to assess training gaps and needs.
- Participates in regularly scheduled UW System Precollege Liaison Meetings
What You’ll Need to Succeed:
- Bachelor's Degree from an accredited institution
- 2-3 years of related experience administering/coordinating activities, managing projects, or related experience
- Ability to build trust and work collaboratively with students, faculty, staff, administrators, and community partners and to balance the multiple, varying interests of diverse stakeholders
- Excellent verbal, written and interpersonal communications skills, including training and presentation skills
- Ability to exercise good judgment and to manage sensitive information
- Ability to work independently
- Ability to develop, implement and manage youth programming policies and procedures.
- Effective project management, organizational, and analytical skills
- Ability to prioritize and manage multiple tasks in a timely fashion
- Knowledge and experience with Microsoft Office software.
- Computer proficiency and experience working with spreadsheets, databases, etc.
The University of Wisconsin-Platteville, founded in 1866, offers 47 baccalaureate and 10 master's programs. It possesses institutional strengths in middle level education, engineering, industrial technology, agriculture, criminal justice and business. The campus is located in Southwest Wisconsin's largest and most historic community. The region offers excellent school systems, high quality medical and hospital facilities, outstanding recreational opportunities, and vibrant businesses and industries. UW-Platteville is a cultural and educational center for the Tri-State region of Illinois, Iowa and Wisconsin.
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Applications must be submitted through our online applicant portal, applications due by: December 5, 2022.
How to Apply:
The following documents are required for applicant consideration:
- Letter of application addressing all required qualifications
- A current resume
- Contact information (name, telephone number, and email address) for 3 professional references.
- Additional documents as needed
We Support Diversity and Inclusion:
Our mission is to foster a diverse environment that contributes to an inclusive culture and climate by promoting critical discourse and meaningful interactions between all members of our campus community.
Equal Employment Opportunity:
The University of Wisconsin-Platteville is committed to recruiting, supporting and fostering a diverse, inclusive and civil community of outstanding faculty, staff and students, and is an AA/EEO Employer. A criminal background check is required for employment. Applicants must be legally entitled to work in the U.S. at time of hire.
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
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The University of Wisconsin-Platteville is committed to recruiting, supporting and fostering a diverse,
inclusive and civil community of outstanding faculty, staff and students, and is an AA/EEO Employer. A
criminal background check is required for employment. Applicants must be legally entitled to work in the U.S.
at time of hire.
It is the policy of the University of Wisconsin-Platteville to provide equal employment opportunity to all
individuals regardless of race, color, creed, sex, sexual orientation, age, national origin, ancestry,
disability, marital status, pregnancy, political affiliation, arrest or conviction record, identity as a
veteran, disabled veteran, Vietnam era veteran, membership in the national guard, state defense force or any
other reserve component of the military forces of the United States or this state. Sexual harassment is
illegal and will not be tolerated. Co-workers and supervisors may not retaliate against any employee, student,
or job applicant because he or she filed a complaint, assisted in an investigation or participated in any
proceeding alleging discrimination on the foregoing basis.
The University ensures physical accessibility to work environments for persons with disabilities and will
provided reasonable accommodations to ensure equal access to employment. Upon request, the University will
provide reasonable accommodations for religious observances and practices. The University is committed to a
program of affirmative action for women, racial minorities, persons with disabilities, disabled veterans and
veterans of the Vietnam era. While the Chancellor assumes overall responsibility for the success of the
program, university administrators and supervisors are responsible and accountable for implementation.
Authority for monitoring the program is delegated to Human Resources.
Each individual associated with the University is called upon to pledge a new and revitalized commitment to
build and maintain a campus environment free of harassment and discrimination, an environment that fosters
mutual respect, recognizes the dignity and worth of all people, and promotes to the fullest, equal employment
opportunity through affirmative action.
In compliance with the Clery Act of 1998, the University of Wisconsin-Platteville Annual Security & Annual Fire Safety Report is available
for review. Call the UW-Platteville Campus Police Office at 608.342.1584 for a
paper copy of the annual report.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality
in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).
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