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Transfer Articulation Specialist

Apply now Job no: 498833
Work type: Academic Staff - 12 Month Renewable
Location: Platteville
Categories: Administration, Office and Administrative

Position Summary:

The Office of Admission and Recruitment at UW-Platteville seeks a Transfer Articulation Specialist. This position works closely with internal and external partners to maintain and manage transfer guides, articulation agreements, and course equivalencies. The Transfer Articulation Specialist is responsible for maintaining course equivalencies in the Transfer Evaluation System and managing UW-Platteville’s instance of Transferology. This role is pivotal in supporting the enrollment of incoming students by assuring students, faculty, and staff have access to the most accurate and up-to-date information.

The individual in this role will represent the Office of Admissions and Recruitment as well as the University to various constituents, including prospective students and their families, representatives from schools and community-based organizations, campus faculty and staff as well as current students. 

This is a full-time, benefit, and paid leave eligible position. Salary range for this position is $40,000 - $42,000 per year commensurate with qualifications and experience.


  • Monitor and proactively seek updates to transfer guides, articulation agreements, and course equivalencies.
    • Monitor course equivalencies utilizing the Transfer Evaluation System (TES), online course catalogs, syllabi, and by working closely with transfer review staff, academic chairpersons, assistants to the deans, and other academic advisors.
    • Coordinate updates with academic departments as transfer guides, articulation agreements, and course equivalencies age.
    • Communicate with university and two-year campus partners as changes are considered and decided.
    • Attend the UW transfer coordinators meetings to stay up-to-date on current practices
    • Provide ongoing professional development for Admission and Recruitment staff and other staff/faculty who work closely with incoming transfer students.
    • Identify program, needs, contribute to the development of unit workflows, schedule logistics and secure resources for meetings, events, and interviews.
  • Serve as primary Platteville administrator of the Transfer Evaluation System (TES) and Transferology.
    • Collaborate with academic departments, the Provost's Office, and the Registrar’s Office to maintain accuracy of transfer credit database, Transfer Evaluation System (TES), and Transferology.
    • Train faculty and staff on the use of TES and Transferology
    • Create and maintain accurate and detailed documentation of processes and procedures for TES and Transferology.
    • Supervise the day to day activities of the Transfer Evaluation System (TES) and Transferology and resolve issues exercising discretion to meet unit goals.
  • Compliance and best practices
    • Ensure that transfer practices are performed in compliance with university, Universities of Wisconsin (UW System), and state policies.
    • Participate in regular professional development to stay up-to-date on best practices.
    • Coordinate program components and evaluate program effectiveness and provide recommendations for improvement.
  • Additional Duties
    • Monitor and provide updates for transfer admission web pages and recruitment publications.
    • Act as a back-up to the application reviewers and transfer counselor as well as giving a campus visit information session. This will require knowledge of the admission process, office procedures, costs, registration procedures, financial aid, etc.
    • Be aware of all of UW-Platteville’s academic programs and the admissions process for new students of all admit types.
  • Perform other duties as assigned.

What You’ll Need to Succeed:

  • Bachelor Degree
  • Experience in course articulation development and maintenance.
  • Attention to detail and ability to move projects forward in a timely fashion
  • Ability to follow written policies and procedures
  • Experience in recruitment/admission, higher education, customer service, and/or office management (can include part-time experience and/or internship experience)
  • Verbal and written communication skills
  • Ability to balance competing priorities
  • Capacity to work in a fast-paced environment with a substantial amount of collaboration with internal and external stakeholders
  • Ability to exercise good judgment and discretion, particularly in matters relative to sensitive or confidential student records, personnel, or organizational matters
  • Demonstrated understanding, commitment to, and/or experience with under-represented groups and initiatives that enhance inclusive environments
  • Valid Driver’s license and ability to operate a motorized vehicle

Why It’s Great to be a Pioneer:

The University of Wisconsin-Platteville, founded in 1866, offers 47 baccalaureate and 10 master's programs. It possesses institutional strengths in middle level education, engineering, industrial technology, agriculture, criminal justice and business. The campus is located in Southwest Wisconsin's largest and most historic community. The region offers excellent school systems, high quality medical and hospital facilities, outstanding recreational opportunities, and vibrant businesses and industries. UW-Platteville is a cultural and educational center for the Tri-State region of Illinois, Iowa and Wisconsin.

Take a virtual tour of our campus!

Application Deadline:

Applications must be submitted through our online applicant portal. To ensure full consideration, applications must be received by May 15, 2024. Applications will be accepted until the position has been filled.

How to Apply:

The following documents are required for applicant consideration:

  • Letter of application addressing all required qualifications
  • A current resume
  • Contact information (name, telephone number, and email address) for 3 professional references.
  • Additional documents as needed

We Support Diversity and Inclusion:

Our mission is to foster a diverse environment that contributes to an inclusive culture and climate by promoting critical discourse and meaningful interactions between all members of our campus community.

Equal Employment Opportunity:

The University of Wisconsin-Platteville is committed to recruiting, supporting and fostering a diverse, inclusive and civil community of outstanding faculty, staff and students, and is an AA/EEO Employer. A criminal background check is required for employment. Applicants must be legally entitled to work in the U.S. at time of hire.

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

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The University of Wisconsin-Platteville is committed to recruiting, supporting and fostering a diverse, inclusive and civil community of outstanding faculty, staff and students, and is an AA/EEO Employer. A criminal background check is required for employment. Applicants must be legally entitled to work in the U.S. at time of hire.

It is the policy of the University of Wisconsin-Platteville to provide equal employment opportunity to all individuals regardless of race, color, creed, sex, sexual orientation, age, national origin, ancestry, disability, marital status, pregnancy, political affiliation, arrest or conviction record, identity as a veteran, disabled veteran, Vietnam era veteran, membership in the national guard, state defense force or any other reserve component of the military forces of the United States or this state. Sexual harassment is illegal and will not be tolerated. Co-workers and supervisors may not retaliate against any employee, student, or job applicant because he or she filed a complaint, assisted in an investigation or participated in any proceeding alleging discrimination on the foregoing basis.

The University ensures physical accessibility to work environments for persons with disabilities and will provided reasonable accommodations to ensure equal access to employment. Upon request, the University will provide reasonable accommodations for religious observances and practices. The University is committed to a program of affirmative action for women, racial minorities, persons with disabilities, disabled veterans and veterans of the Vietnam era. While the Chancellor assumes overall responsibility for the success of the program, university administrators and supervisors are responsible and accountable for implementation. Authority for monitoring the program is delegated to Human Resources.

Each individual associated with the University is called upon to pledge a new and revitalized commitment to build and maintain a campus environment free of harassment and discrimination, an environment that fosters mutual respect, recognizes the dignity and worth of all people, and promotes to the fullest, equal employment opportunity through affirmative action.

In compliance with the Clery Act of 1998, the University of Wisconsin-Platteville Annual Security & Annual Fire Safety Report is available for review. Call the UW-Platteville Campus Police Office at 608.342.1584 for a paper copy of the annual report.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

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