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Transfer Application and Evaluation Specialist

Apply now Job no: 497609
Work type: University Staff - Ongoing
Location: Platteville
Categories: Office and Administrative, Student Services

Position Summary:

The Office of Admission at UW Platteville invites applications for a Transfer Application & Evaluation Specialist to assist our transfer and re-entry student population by determining admissibility, examining residency, providing timely and accurate transfer credit evaluations, and maintaining the credit evaluation systems and policies.

This position will require the incumbent to have a commitment to diversity, equity, and inclusion efforts, have superior detail and organizational skills, possess the ability to manage multiple tasks and meet deadlines, and the desire to problem-solve and be a positive contributor to a team environment.

This is a full-time, 12-month, benefit & paid leave eligible position with wage range of $16.25-$17.25 per hour.


Provide accurate and timely review and processing of transfer applications and transcripts utilizing PeopleSoft (PASS) and Perceptive Content/ImageNow daily:

  • Determine completeness of application file
  • Determine residency of students according to Wisconsin Statutes o Evaluate transfer course equivalencies
  • Comprehensively review academic records to determine admission status/decisions
  • Interpret rules, regulations, policies and procedures for faculty, staff and students in regard to the transfer process
  • Maintain a strong knowledge of UW System Policies, the UW-Platteville catalog as well as specific departmental requirements as they relate to transfer students.
  • Evaluate and interpret transfer grade point average
  • Utilize the Transfer Evaluation System (TES) as well as Transferology.
  • Initiate daily and weekly queries in PeopleSoft (PASS)
  • Collaborate with Admission team members on outreach strategies
  • Coordinate with Operations Manager on applications needing further review

Coordinate course evaluation for admission with academic departments and registrar staff:

  • Communicate and submit courses to departments using the Transfer Evaluation System (TES) for review
  • Maintain accuracy in TES
  • Collaborate with Registrar’s office to update new and/or previous equivalencies in PASS and TES
  • Provide support in evaluating transfer, Advanced Placement (AP), International Baccalaureate (IB) and test credit for new applicants.

Provide superior service to applicants by providing timely follow up to phone calls and emails regarding their questions about the transfer process and credit evaluations. Coordinate with university colleagues in other administrative, academic and service offices to assist students through the registration and orientation process.

Assist in processing of new freshman domestic and international students as well as other duties as assigned by the Admission Coordinator.

What You’ll Need to Succeed:

-High School diploma/GED
-Desire to learn and understand database systems
-Demonstrated experience and knowledge of MS Office Suite, email, etc.
-Exceptional verbal, and written communication skills
-Experience learning new computer programs

Campus Information:

The University of Wisconsin-Platteville, founded in 1866, offers 42 baccalaureate and 9 master's programs. It possesses institutional strengths in middle level education, engineering, industrial technology, agriculture, criminal justice and business. The campus is located in Southwest Wisconsin's largest and most historic community. The region offers excellent school systems, high quality medical and hospital facilities, outstanding recreational opportunities, and vibrant businesses and industries. UW-Platteville is a cultural and educational center for the Tri-State region of Illinois, Iowa and Wisconsin.

Take a virtual tour of our campus!

Application Deadline:

Applications must be submitted through our online applicant portal, and priority will be given to applications submitted by: May 8, 2022. Applications will be accepted until the position has been filled.


How to Apply:

The following documents are required for applicant consideration:

  • Letter of application addressing all required qualifications
  • A current resume
  • Contact information (name, telephone number, and email address) for 3 professional references.
  • Additional documents as needed

For questions regarding this position, please contact:

            Meghann Cage, 608-342-1125

We Support Diversity and Inclusion:

Our mission is to foster a diverse environment that contributes to an inclusive culture and climate by promoting critical discourse and meaningful interactions between all members of our campus community.

Equal Employment Opportunity:

The University of Wisconsin-Platteville is committed to recruiting, supporting and fostering a diverse, inclusive and civil community of outstanding faculty, staff and students, and is an AA/EEO Employer. A criminal background check is required for employment. Applicants must be legally entitled to work in the U.S. at time of hire.

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

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The University of Wisconsin-Platteville is committed to recruiting, supporting and fostering a diverse, inclusive and civil community of outstanding faculty, staff and students, and is an AA/EEO Employer. A criminal background check is required for employment. Applicants must be legally entitled to work in the U.S. at time of hire.

It is the policy of the University of Wisconsin-Platteville to provide equal employment opportunity to all individuals regardless of race, color, creed, sex, sexual orientation, age, national origin, ancestry, disability, marital status, pregnancy, political affiliation, arrest or conviction record, identity as a veteran, disabled veteran, Vietnam era veteran, membership in the national guard, state defense force or any other reserve component of the military forces of the United States or this state. Sexual harassment is illegal and will not be tolerated. Co-workers and supervisors may not retaliate against any employee, student, or job applicant because he or she filed a complaint, assisted in an investigation or participated in any proceeding alleging discrimination on the foregoing basis.

The University ensures physical accessibility to work environments for persons with disabilities and will provided reasonable accommodations to ensure equal access to employment. Upon request, the University will provide reasonable accommodations for religious observances and practices. The University is committed to a program of affirmative action for women, racial minorities, persons with disabilities, disabled veterans and veterans of the Vietnam era. While the Chancellor assumes overall responsibility for the success of the program, university administrators and supervisors are responsible and accountable for implementation. Authority for monitoring the program is delegated to Human Resources.

Each individual associated with the University is called upon to pledge a new and revitalized commitment to build and maintain a campus environment free of harassment and discrimination, an environment that fosters mutual respect, recognizes the dignity and worth of all people, and promotes to the fullest, equal employment opportunity through affirmative action.

In compliance with the Clery Act of 1998, the University of Wisconsin-Platteville Annual Security & Annual Fire Safety Report is available for review. Call the UW-Platteville Campus Police Office at 608.342.1584 for a paper copy of the annual report.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

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