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Donor Relations Specialist

Apply now Job no: 498850
Work type: Academic Staff - 12 Month Renewable
Location: All UWP Campuses
Categories: Accounting, Finance, Purchasing, Office and Administrative, Development & Alumni Engagement

Position Summary:

The University of Wisconsin-Platteville is seeking applicants for a position as Donor Relations Specialist. The Donor Relations Specialist plays a crucial role in managing financial transactions, donor relations, scholarship projections, and database maintenance within the organization. The position involves supervision and oversight of account receivables, managing scholarship-related tasks, maintenance and administration of database operations, and providing support for fundraising initiatives. This role will also provide database support for the department of Development and Alumni Engagement by providing accurate reporting and lists for various outreach activities. 

The ideal candidate should demonstrate attention to detail, the ability to multitask effectively, and a commitment to maintaining confidentiality and security standards. Additionally, the position requires a proactive and entrepreneurial approach to problem-solving and the flexibility to adapt to changing priorities.

This is a full-time, benefit and paid leave eligible position. Salary range of $47,000 - 53,000 commensurate with qualifications and experience.


  • Business System Maintenance:
    • Oversee the donor software system (RE), ensuring accurate and complete records.
    • Regularly update donor information and contribution details.
    • Generate lists, reports, and analysis from the donor database for internal and external use.
    • Assist RE users with database access, questions and training.
    • Responsible for coordination and implementation of database imports.
    • Maintain RE data tables, appeals, events, and attributes.
  • Scholarship Coordinator:
    • Develop and implement processes for the administration of scholarship programs.
    • Review scholarship agreements and applications, provide selection committees with applicant review, and ensure accuracy of the established criteria and funding available.
    • Coordinate communication with scholarship recipients, providing guidance on requirements and timelines.
    • Collaborate with other departments such as the Foundation accounting and financial aid teams to align scholarship programs with organizational goals.
    • Serve as a unit liaison to leadership providing financial advice, recommendations, and financial status updates.
    • Work closely with the development team and Foundation accounting to manage and provide oversight related to scholarship agreements and fund balances.
    • Provide financial advice, recommendations, and financial status updates.
  • Accounts Receivable Oversight:
    • May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2 student employees.
    • Oversight and review of daily processing of donations and other financial transactions utilizing Raiser’s Edge (RE) and Financial Edge (FE) software.
    • Enter and manage pledge payment schedules; generate monthly pledge reminders as requested by donors and supervise students in pledge reminder mailings.
    • Maintain accurate constituent records for pledges, gifts and other financial transactions in RE.
    • Create donor acknowledgement letters, maintain GIK documentation and donor correspondence, and prepare tax forms as appropriate.
    • Assist gift processors as needed with RE gift entry and records/database management.
    • Review and approve complex transactions and assign funding codes in accordance with established rules, regulations, and policies.
    • Review transaction processing internal controls and recommend policies and procedures.

What You’ll Need to Succeed:

  • Bachelor degree from an accredited institution OR 3-5 years of bookkeeping/accounting related experience.
  • Strong organizational and project management skills.
  • Excellent communication and interpersonal skills.
  • Proficient in database management software and Microsoft Office applications.

Why It’s Great to be a Pioneer:

The University of Wisconsin-Platteville, founded in 1866, offers 47 baccalaureate and 10 master's programs. It possesses institutional strengths in middle level education, engineering, industrial technology, agriculture, criminal justice and business. The campus is located in Southwest Wisconsin's largest and most historic community. The region offers excellent school systems, high quality medical and hospital facilities, outstanding recreational opportunities, and vibrant businesses and industries. UW-Platteville is a cultural and educational center for the Tri-State region of Illinois, Iowa and Wisconsin.

Take a virtual tour of our campus!

Application Deadline:

Applications must be submitted through our online applicant portal by May 24, 2024 for priority consideration. Applications will be accepted until the position has been filled.

How to Apply:

The following documents are required for applicant consideration:

  • Letter of application addressing all required qualifications
  • A current resume
  • Contact information (name, telephone number, and email address) for 3 professional references.
  • Additional documents as needed

We Support Diversity and Inclusion:

Our mission is to foster a diverse environment that contributes to an inclusive culture and climate by promoting critical discourse and meaningful interactions between all members of our campus community.

Equal Employment Opportunity:

The University of Wisconsin-Platteville is committed to recruiting, supporting and fostering a diverse, inclusive and civil community of outstanding faculty, staff and students, and is an AA/EEO Employer. A criminal background check is required for employment. Applicants must be legally entitled to work in the U.S. at time of hire.

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

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The University of Wisconsin-Platteville is committed to recruiting, supporting and fostering a diverse, inclusive and civil community of outstanding faculty, staff and students, and is an AA/EEO Employer. A criminal background check is required for employment. Applicants must be legally entitled to work in the U.S. at time of hire.

It is the policy of the University of Wisconsin-Platteville to provide equal employment opportunity to all individuals regardless of race, color, creed, sex, sexual orientation, age, national origin, ancestry, disability, marital status, pregnancy, political affiliation, arrest or conviction record, identity as a veteran, disabled veteran, Vietnam era veteran, membership in the national guard, state defense force or any other reserve component of the military forces of the United States or this state. Sexual harassment is illegal and will not be tolerated. Co-workers and supervisors may not retaliate against any employee, student, or job applicant because he or she filed a complaint, assisted in an investigation or participated in any proceeding alleging discrimination on the foregoing basis.

The University ensures physical accessibility to work environments for persons with disabilities and will provided reasonable accommodations to ensure equal access to employment. Upon request, the University will provide reasonable accommodations for religious observances and practices. The University is committed to a program of affirmative action for women, racial minorities, persons with disabilities, disabled veterans and veterans of the Vietnam era. While the Chancellor assumes overall responsibility for the success of the program, university administrators and supervisors are responsible and accountable for implementation. Authority for monitoring the program is delegated to Human Resources.

Each individual associated with the University is called upon to pledge a new and revitalized commitment to build and maintain a campus environment free of harassment and discrimination, an environment that fosters mutual respect, recognizes the dignity and worth of all people, and promotes to the fullest, equal employment opportunity through affirmative action.

In compliance with the Clery Act of 1998, the University of Wisconsin-Platteville Annual Security & Annual Fire Safety Report is available for review. Call the UW-Platteville Campus Police Office at 608.342.1584 for a paper copy of the annual report.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

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